Id : 61312
Category : Office Personnel-Perm
Location/City : BC – Vancouver
Region : Vancouver Area
Job Type : Permanent
Recruiter Name : Lauren Tokawa

Please submit your resume, in Word format, directly to Lauren Tokawa via email at or call Lauren at 604-695-2603.

Executive Assistant required for Downtown Vancouver for a Not for Profit organization!

The Opportunity

We are looking for an Executive Assistant for our client’s downtown Vancouver office. Our client is a not for profit organization and they are looking for someone who can start right away. As the Executive Assistant you will maintain contracts and agreements; organize meetings and schedules and support special projects assigned by the Board of Directors. The Executive Assistant will also manage calendars; handle corporate secretary responsibilities and ensure policies; procedures and compliance are adhered to. The Executive Assistant must have experience working with a Board of Directors, have excellent communication skills and be highly organized. A passion for the not for profit sector is considered an asset. The successful Executive Assistant will be professional, exercise good judgment, resourceful and solutions oriented.

Key Account Responsibilities and Functions

  • Maintaining contracts and agreements
  • Managing Board calendar
  • Coordinating meetings and events
  • Document control: governance documents
  • Develops agendas
  • Meeting minutes and action items
  • Correspondence and reports
  • Presentation preparation
  • Scheduling, conferences and travel arrangements
  • Maintains policies and procedures ensuring compliance
  • Special projects as assigned

Required Skills and Qualifications

  • 3+ years of experience in a Executive Assistant role
  • Experience working with a Board of Directors
  • Strong communication skills
  • Intermediate Microsoft office skills
  • Calendar and schedule management
  • Meeting minutes
  • Ability to build relationships
  • Highly organized, able to meet deadlines and prioritize tasks
  • Strong attention to detail
  • Must be able to exercise good judgment
  • Passion for the not for profit sector is an asset

Compensation and Benefits

  • $45,000 – $55,000

Please quote Job Reference #61312

Please submit your resume, in Word format, directly to Lauren Tokawa via email at or call Lauren at 604-695-2603.

Individuals interested in this employment opportunity must obtain the necessary approvals from the Government of Canada – Citizenship and Immigration department, prior to applying for this position. In accordance with the Canadian Immigration laws, priority will be given to Canadian citizens and permanent residents of Canada for employment opportunities. Detailed information can be obtained from

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