Id : 63323
Category : Office Personnel-Perm
Location/City : AB – Edmonton
Region : Edmonton Area
Job Type : Permanent
Recruiter Name : Tracy Callander

Please submit your resume, in Word format, directly to Tracy Callander at
Tired of the downtown commute? This is a great south-side opportunity! If you are an experienced Property Administrator or Assistant Property Manager, looking for some long-term stability and growth, then check this out!

The Opportunity

Our client is seeking a Property Administrator for their Commercial Retail Portfolio. The Property Administrator is responsible for assisting and supporting in the day to day operations of the properties, including accounting, collection of rent, account payables, account receivables, tenant services and relations, property operations, and property administration and projects.
Key Account Responsibilities and Functions

Reporting to the Senior Property Manager, primary responsibilities for this role include:

  • Provide administrative support and coordination to the Senior Property Manager.
  • Assist Property Manager with obtaining supplier and contractor quotations.
  • Assist in handling building operator inquiries and emergency situations.
  • Assist with review and preparation of annual operating budgets and preparing annual rental advice letters.
  • Ensure tenants compliance with obligations under the terms of leases.
  • Accounts Receivable
  • – collecting arrears, ensured timely rental payments including reconciliation of accounts as needed. Prepare Statements of Accounts, late payment notices, and default letters. Prepare monthly accounts receivable updates.
  • Post payments and deposit cash receipts on a daily basis.
  • Arrange for pick up and deliveries of various materials to and from properties under management.
  • Assist in preparation of year-end reconciliations and annual year end advice notices.
  • Review and print related monthly reports and ensure accuracy of Rent Roll/Rent Up.
  • Accounts Payable
  • – review, code and post all invoices.
  • Handle general day-to-day inquiries and concerns from tenants and keep all tenancy information up-to-date.
  • Accurate data input of lease administration information for new tenants, renewals etc., and issue welcome packages to new tenants.
  • Accounting system entries (tenant charge backs, tenant adjustments etc.).
  • Maintain filing systems for contracts, insurance certificates, tenant information, etc.
  • Maintain the master tenant listing, emergency contact forms, and tenant notices and updates using the JD Edwards Accounting Software System.
  • Maintain system for tracking all utility meter readings and related invoicing.
  • Other projects or responsibilities as assigned by the Senior Property Manager.

Required Skills and Qualifications

  • Prefer post-secondary education in Accounting or Property & Building Administration.
  • Must have experience in commercial/retail property management.
  • Ability to communicate effectively and professionally, both oral and written with owners, tenants and team members.
  • Mature and self-motivated team player.
  • Strong time management skills including the ability to work under pressure and achieve quality results.
  • Results oriented, detail oriented and accurate.
  • Proven innovation with a willingness to manage and adapt to change.
  • Intermediate to advanced skills in MS Word, Excel, Microsoft Office and Outlook.
  • Knowledge of JD Edwards an asset.
  • Must have a valid driver’s license and access to a reliable vehicle.

  • Compensation and Benefits
  • Salary range for this position is up to $55,000 per year; based on skills and experience. A comprehensive benefits package will be provided.

  • Please quote Job Reference #63323

    Please submit your resume, in Word format, directly to Tracy Callander at
    Executrade is one of the largest and most comprehensive full-service recruitment firms in Western Canada, with 11 divisions and locations in Edmonton, Calgary, and Vancouver. We have over 40 years of experience helping client companies and candidates achieve their business goals and vision. Our success is due to our people, the strong relationships we build, and the continuous and robust evaluation and refining of our recruitment and staffing processes.
    Individuals interested in this employment opportunity must obtain the necessary approvals from the Government of Canada – Citizenship and Immigration department, prior to applying for this position. In accordance with the Canadian Immigration laws, priority will be given to Canadian citizens and permanent residents of Canada for employment opportunities. Detailed information can be obtained from
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